Penalty-factor file
Preserve source-linked notes on gravity, duration, intentional or negligent conduct, degree of responsibility, financial-strength context, profits gained or losses avoided, third-party losses, cooperation with the competent authority, previous infringements, repetition-prevention measures, and client or holder impact.
Article 111 linkage
Connect each Article 112 factor to the Article 111 administrative-penalty or other administrative-measure record, including the article route, service or activity involved, source URL, retrieval date, and unresolved external-review questions.
Article 94 response file
Keep supervisory or investigative request inventories, document-production ownership, inspection correspondence, deadline assumptions, legal-review gates, and preservation notes aligned with the Article 94 authority-powers file.
Cross-border coordination
For multi-Member-State matters, maintain requesting and receiving authority records, cooperation source URLs, professional-secrecy notes, response owners, duplication or overlap checks, and Article 95/96 cooperation handoffs.
Client and holder impact
Track customer-impact records, complaints, safeguarding evidence, custody incident files, client communications, remediation steps, and links to Article 66 conduct, Article 70 safeguarding, Article 71 complaints, and Article 75 custody files.
Governance escalation
Link Article 112 reviews to management-body minutes, incident records, remediation owners, conflicts registers, outsourcing/vendor evidence, market-abuse controls where relevant, and open counsel or competent-authority questions.